Documents

The very best way to ensure all of your documents are accepted is to use NCASS. As a Togather supplier you get an exclusive 10% discount on a year membership - follow this link for more details.

When you join Togather, you'll need to submit a number of documents that demonstrate you meet our requirements to trade. If you are approved to participate in Togather Live events, you will need an additional set of documentation. You can manage your documents under 'Edit profile' in your dashboard.

Details on which documents we need and the requirements for each are below.

Togather Supplier Documentation - All Suppliers

Public and Employers’ Liability insurance

Your document must:

• Have an expiry date over 30 days away 

• Be in your Business Name/Owner Name (as registered on your Togather profile)

Food Hygiene Course Certificate

Your document must:

• Be minimum Level 2 

• Match Business Name/Owner Name

• Be from an organisation with official accreditation from NCASS

• Be dated within the last 3 years
  
  
  

Food Hygiene Rating

Ideally please provide a screenshot of your rating on the Food Standards Agency website.

Your document must:

• Match your business name (as registered on your Togather profile)

• Have been issued no more than 3 years ago

• Have a rating of 4 or 5
  or

• Pass (if located in Scotland)
  or

• Awaiting inspection

Personal Alcohol License (for suppliers serving alcohol only)

Your document must:

• Match your business name/owner name

Live Event Documentation

To be approved to work at Live events with us, you must also provide:

Gas Safety Certificate

Your document must: 

• Match your business/owner name

• Have been issued within the last 12 months

• If you have multiple setups (eg. a truck and a gazebo) and you different certificates for each, please merge PDF documents and upload together.

PAT Test Certificate

Your document must:

• Match your business name/owner name

• Have been issued within the last 12 months
• Show the individual items that were tested
• If you have multiple setups (eg. a truck and a gazebo) and you have different certificates for each, please merge PDF documents and upload together

Hazard Analysis and Critical Control Point (HACCP)

Please provide a food safety risk assessment based on HACCP principles.

Your document must:

• Match your business name/owner name

• Have been assessed within the last 12 months

• Cover all of your cooking practices

• If you have multiple setups (eg. a truck and a gazebo) and you have different risk assessments for each, please merge PDF documents and upload together. 

Control of Substances Hazardous to Health (COSHH)

Please provide a COSHH risk assessment that concentrates on the hazards and risks from hazardous substances such as cleaning chemicals.

Your document must:

• Match your business name/owner name

• Have been assessed within the last 12 months

Risk Assessment & Method Statement

Please provide a Health & Safety Risk Assessment which covers manual handling, slips trips and falls, possible injuries, use of electricity and use of LPG. 

If you have multiple setups (eg. a truck and a gazebo) and you have different risk assessments for each, please merge PDF documents and upload together. 

This should cover all of your operations from both a set up and cooking perspective at events.

Your document must:

• Match your business name/owner name

• Have been assessed within the last 12 months

Fire Risk Assessment

Please provide a Fire Risk Assessment that covers any potential fire risk and how this will be mitigated including LPG, compostable materials and electrical equipment. 

If you have multiple setups (eg. a truck and a gazebo) and you have different risk assessments for each, please merge PDF documents and upload together.

Your document must:

• Match your business name/owner name

• Have been assessed within the last 12 months

  
  

Allergen Chart

Your document must:

• Match your menu items

• Show your business name

• Not show an expired review date

• If you have multiple offerings (eg. pizza & burger) and you have different menus for each, please merge PDF documents and upload together.

Site Risk Assessment

This is specific for each event you do, so when confirmed we may ask you to upload a new version.

Your document must:

• Match your business name/owner name
  
  

Health & Safety Policy

This is only required for businesses with 5 or more employees.

Your document must:

• Match your business name/owner name

• Have been assessed within the last 12 months